Room Hire

We at St Nicolas are blessed with a church complex with two rooms which can be used for a variety of different events.  We are able to take both one-off events and regular bookings in these rooms, which are offered at a low hire fee as a blessing for the local community.  At present the bulk of our hirers are adult education classes, community groups and some children's birthday parties.  The church itself can also be used for one-off or very infrequent events.

Please do note that if you wish to arrange a regular booking involving children, young people or vulnerable adults there will be additional safeguarding aspects to your booking.  We are happy to offer any guidance of information you require on this matter.

We encourage anyone booking with us to check the diary before you phone the office to make a booking to see if a room is free when you want it.  A blue entry shows the church is in use, a purple one that the church Room is in use and a Green one that the Pastoral Centre is in use.

Parking

 We are unable to offer carparking facilities and therefore we ask all users and hirers of rooms at St Nicolas to be considerate in where they park. The residents of Fife Way have found themselves blocked into their drives, and emergency access is becoming extremely limited.  We ask that you show consideration of our neighbours and do not park in Fife Way.  There is alternative parking in Church Road, the High Street & pay and display carparks located off Lowershott Road and off Lower Road (between the Baptist Church and the Co-op).

The Main Church Building

Over the years we have had many concerts, talks, displays etc take place in the church which has full Audio Visual capability.  We are also delighted to welcome a variety of community groups and schools in for carol services, harvest festivals etc.  There is no fee for use of the church but we welcome any donations which you may wish to give.

The maximum capacity of the church is 330 with extra chairs put out and 300 without extra chairs.

If you would like to use the church itself for an event, or just to find out a bit more, then contact the Office who can arrange a provisional date with you.  Once you have agreed a date then please complete the booking form below and return it to the office.  No booking is confirmed until this form is returned and we must recieve it at least a week before the date of your booking, as there is other admin required due to the requests made with each booking.

 

We offer the option of using AV facilities in church if a member of the church is available to opperate them.  We do ask that if you are using power point that slides are size 16:9 and that you give us the power point and/or any other AVs you are using along with the order of service at least one day before the day of your booking (preferable sooner!).

 

Please note that if you wish to hold a Baptism, Wedding or Funeral you do not need to complete this form and there are different processes for these services.  Have a look at the relevant pages or contact the office for more information if you wish to arrange one of these services.

 

 

Church Booking Form

Terms of usage for the church

The  Church Room

The Church Room is built as an extension to the church on the North side and can be accessed from the Churchyard or from the church. It is a space approximately 11x6 metres with a good wooden floor and equipped with a newly-refurbushed kitchen which has enough crockery for groups to use. Disabled toilet facilities are available, as are baby-change facilities.

The room is suitable for use for group meetings, classes, receptions, workshops etc. It does not have a stage. Tables and stacking chairs are provided.

Please note that the Church Room is not available when activities are taking place in the church.

 

Capacity

The capacities of the Church Room vary depending upon the type of event:

Maximum overall : 70

Standing (receptions etc) : 70

Cinema-style : 40

Conference/meal seated at tables : 40

 

Hire charge

A flat rate of £25 per morning/afternoon/evening session

 

If you would like to use the Church Room for a one-off  event regular booking please contact the office to arrange date/s.  Once you have agreed a date/s then please complete the booking form below (which can be used for multiple dates) and return it to the office.  No booking is confirmed until this form is returned and we must receive it at least a week before the date of your booking, as there is other admin required due to the requests made with each booking.

 

We ask that one-off hirers pay at the time of booking but can arrange monthly, quarterly or annual invoices for regular bookers.

 

 

 

Terms of usage for the Church Room

Church Room Booking Form

Room plan

The Pastoral Centre

The Pastoral Centre is a purpose-built meeting space approximately 12x7 metres, accessible from Church Road via the passage by Carolina's Coffee & the Barbers or through the churchyard. The space is carpeted and equipped with a number of arm chairs as well as stackable chairs and tables. Additional stacking chairs are available on request. There is a kitchen capable of serving hot drinks and simple meals. Disabled toilet facilities are available, as are baby change facilities

Audio-visual equipment is installed and available for use at a small charge.

The room is suitable for use for group meetings, classes, receptions, workshops etc. It does not have a stage. 

 

There is a garden which can be used but we ask that noise be kept to a minimum for our neighbours'.

Please also be aware that due to the proximity to our neighbours, we cannot offer this space for parties with loud music.

 

Capacities

The capacities of the Pastoral Centre vary depending upon the type of event:

Maximum overall : 80

Standing (receptions etc.) : 80

Cinema-style : 60

Conference/meal using tables : 60

 

Hire charge

£25 flat rate per morning/afternoon/evening session

Charge for use of AV facilities : £5

 

Pastoral Centre Booking Form

Terms of usage for the Pastoral Centre

Room plan

© 2019 St Nicolas Church, Great Bookham

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